Business

Events

Screenings

What are the room hire rates and minimum spend requirements for the Auditorium and Atrium?

Room hire rates vary by event type and duration, with examples including £2,565 for evening events (reduced from £2,850), £2,950 for evening conferences, and £9,000 for full-day conferences (reduced from £10,000). The Day Delegate Rate (DDR) is £100 per person plus VAT with a minimum of 80 guests, or £112 per person plus VAT with a minimum of 65 guests.

What capacity limits apply to the Auditorium and what seating arrangements are available?

The Auditorium accommodates up to 200 guests in theatre style seating or can be configured with 5 tables of 10 guests for cabaret style. The space features tiered seating with fixed microphones per seat and pull-out desks. The adjacent Atrium provides additional space for catering and networking.

What AV equipment is included in the hire rate and what are the additional AV costs?

Standard AV package includes 2 x 84-inch plasma screens, lectern and microphone, 2 x branding screens, LCD projector and screen, push-to-talk microphones at each seat, fixed panel for up to 5 with microphones, relay screens, PA system, plus live streaming and video conferencing capabilities. An AV technician is mandatory at £500 plus VAT, with video conferencing and live streaming package included at no extra charge.

What are the typical event timings and access arrangements?

Events typically run from 8:30am-5pm for day conferences or 6pm-11pm for evening events. Host access is usually provided 1 hour before guest arrival (e.g., 17:00 for 18:00 guest arrival). Setup access can be arranged the evening before for 4 hours if required for rehearsals or complex setups.

What catering packages are available and what are the minimum numbers?

Day Delegate Rate includes arrival refreshments, mid-morning snacks, finger buffet lunch, and afternoon tea/coffee. Evening packages include 1-2 hour drinks receptions (£22.50-£27 per person) with canapes (6 per person). Most catering packages require minimum numbers of 65-80 guests, and drinks can also be charged on consumption basis.

What additional spaces are included with the Auditorium hire?

The Auditorium hire includes exclusive use of the adjacent Atrium for registration and catering, two small meeting rooms (Room 2.1 and Room 2.2), private bathrooms, cloakroom facilities, and all spaces are fully accessible. This provides a complete conference facility with breakout and networking areas.

What booking requirements and documentation are needed to confirm an event?

To proceed with booking, you must provide full company name, billing address, contract signatory details with email address, and proof of public liability insurance. Contracts are issued via DocuSign, invoices are sent once contracts are signed, and you'll be introduced to the operations team for final event details.

Are there budget limitations that would prevent certain events from being accommodated?

The venue has indicated they cannot accommodate events with budgets of £60 per person or below. For reference, their DDR packages start at £100-£112 per person plus VAT, and they have declined proposals where client budgets were deemed insufficient for their service levels.

What are the availability and booking option procedures?

Dates are offered on either 1st option (priority hold) or 2nd option (secondary hold). The venue can provisionally hold dates while clients review proposals. Availability varies significantly by date, with some popular dates showing limited availability for larger spaces.

What flexibility exists for event formats and room configurations?

The Auditorium can accommodate various formats including theatre style presentations, cabaret style with round tables, conference settings with fixed seating and microphones, and can be combined with the Atrium for standing receptions. The space is suitable for conferences, AGMs, presentations, seminars, and evening events with networking components.